Burke Foundation Grants Manager
The Grants Manager position plays a critical role as part of the foundation’s small, hard-working, impact-oriented team. The position advances the Foundation’s goals in designated issue areas, is responsible for coordination of the foundation’s grants management, handles general office administrative functions, and has the ability to grow into program officer duties, working firsthand with foundation funded organizations. This full-time position will enable the right candidate to gain knowledge of philanthropy and foundation operations while having a significant impact in the Milwaukee community.
This position will support the daily operations of the Burke Foundation by ensuring impact, productivity, and efficiency through the implementation of effective methods and strategies for office, finance, systems management, and grants administration. This position will provide hands-on professional development opportunities to develop skills within the field of philanthropy and nonprofit management. In addition to administrative work within the Burke Foundation, this role will offer exposure and experience into program officer duties and responsibilities.
Organizational and Administrative Duties (40% of role)
• Perform various financial activities, including day to day processing of accounts payable, purchasing, financial reports, reimbursements, grant pledges, and budget reconciliation.
Grants Management Duties (30% of role)
- Develops communications content for the website, board updates, and other communications mediums.
- Plans and coordinates quarterly foundation Board meetings, including preparing and distributing meeting
agendas and materials, arranging catering, handling meeting logistics, and drafting Board minutes.
- Provides general administrative support for the office, including answering phones, handling mail,
managing office supplies, scheduling meetings and conference calls, file management, and other office functions as needed.
- Coordinates the grantmaking cycle including processing grant applications, coordinating site visits, preparing grant agreements, award and payment letters, processing grant reports, managing payment schedules, and responding to applicant inquires by phone and email.
- Manages the overall grants management system with an emphasis on continuous improvement.
- Utilizes grants management system to maintain grant database and ensure that all grant documentation is
complete, accurate and current.
- Provides exceptional customer service to applicants and grantees to facilitate their grant application,
award, and reporting.
- Uses grants data and other data sources, data visualization and other tools to interpret, report and present
the Foundation’s grantmaking for internal and external audiences.
Program Officer Duties (30% of role)
- Contributes to the development, shaping, implementation and assessment of grant making strategy in assigned issue areas to advance the Foundation’s mission and impact goals.
- Works with the Executive Director and Board and participates in cross-sector efforts with nonprofit partners, fellow funders, and community stakeholders to advance outcomes.
Burke Foundation Grants Manager
- Conducts program research, analysis, planning and writes strategy papers for key foundation priorities and initiatives.
- Develops landscape assessments and researches, identifies, understands and shares best practices, what’s effective, and emerging issues.
- Builds, nurtures and strengthens relationships with the Foundation’s nonprofit partners, fellow funders, and other stakeholders to understand the issues, challenges, needs and opportunities in the community.
- Serve as an informed thought partner and facilitator of connections to leverage efforts and opportunities in assigned issue areas.
- Plans and conducts convenings of grantees, topical experts and key stakeholders as needed to advance strategic program initiatives.
- Actively participates in a culture of learning within the organization to deepen the impact of the work, reflect on opportunities to improve the programmatic work and processes of the Foundation, explore new approaches and ways of advancing toward the impact goals, and set and work toward team and individual learning and professional development goals.
Knowledge about and experience working with nonprofit organizations and/ or experience within Milwaukee’s education sector is preferred.
Culturally and racially diverse applicants are encouraged to apply.
- Early-career professional with 3-5 years of experience (previous internships may be considered/included in overall experience)
- Self-starter; highly motivated and resourceful team-player.
- Comfortable with ambiguity and the ability to work through solutions when there is no obvious path.
- Interest, comfort, and strength working in a small, dynamic organization and grants management department of
- Flexibility, emotional intelligence, positive attitude, enthusiasm, willingness to help others, and a sense of
- Passion for Milwaukee!
- Working knowledge of budgets, forecasting and metrics, and accounting principles and practices.
- Excellent organizational skills with impeccable follow-up and attention to detail; resourcefulness to research and
- Shares and demonstrates the Burke Foundation’s core values and is inspired by the Foundation’s mission and
- A commitment to lifelong learning, strong problem-solving skills, savvy with technology resources, and skills to
lead, facilitate and participate in meetings with a wide range of stakeholder groups.
EDUCATION & EXPERIENCE
- Bachelor’s degree or equivalent experience is required.
- This individual must demonstrate effective verbal and written communication skills, exceptional attention to
detail, interpersonal skills to function as a positive force within the internal team and to represent the Burke Foundation well internally and externally.
- Knowledge about and experience working with nonprofit organizations and/ or experience within the education sector is preferred.
FUNCTIONAL AND TECHNICAL COMPETENCIES:
- Proficiency in project management, creating and reviewing budgets, comfort manipulating complex information within Excel and technological savvy.
- Financial acumen and or a willingness to learn.
ENVIRONMENTAL AND/OR PHYSICAL FACTORS:
- Position requires use of the five senses including an ability to stand, walk, touch, hear, can communicate.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently
or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work
involves sitting most of the time. Walking and standing are required occasionally.
- Time: Work hours are based on an average of 40 hours per week. Some meetings and events will require
evening and weekend attendance.
• Compensation will be commensurate to education and experience.
If you are interested in this position, we ask that you email the following materials by Tuesday, May 7, to Burke Foundation Executive Director Tina Quealy at firstname.lastname@example.org.
(1) Resume or CV
(2) Coverletter that highlights why you are interested in this opportunity
(3) Desired compensation range included in email with other materials
(4) Three references with contact information