Frequently Asked questions
Burke foundation award 2013
Due to the high level of interest in this award, the Burke Foundation staff and Board of Directors will be unable to take phone calls regarding this application process. Thank you for your understanding.
Applying for a Grant
what happens next?
An organization may request between $200,000 and $1,000,000 annually. Requests must be based on project need, and supporting financial documents will be heavily vetted. The Burke Foundation will not support more than 50% of a project. For example, if your project costs are $400,000 annually, you should only request $200,000 through this application. The Foundation will not accept requests for grants less than $200,00 per year at this time.
In-kind contributions will not be taken into consideration in determining the percentage of funding awarded through the Burke Foundation grant. In-kind contributions are defined as contributions other than cash. This includes materials, equipment or services that are given without charge to the project or organization. These in-kind items should not be included in any of the budget or financial information submitted to the Burke Foundation.
The Burke Foundation will only consider organizations that are targeting youth in Metro Milwaukee (defined as Waukesha and Milwaukee County).
Awarded grantees are eligible to receive funds from the Burke Foundation for consecutive periods between three and five years. We anticipate that five-year grant requests will include a mixture of both capital and project-based funds.
Capital projects will be considered as long as they are tied to a project. The Burke Foundation will not fund independent capital projects. Capital projects may include program-related equipment, expansion of facilities, construction costs, and/or debt retirement (principal and interest) for capital expenditures incurred for the project. For example, if your building is at physical capacity and you would like to expand or start a project that meets the criteria of this grant, you may apply for capital funding relating to expansion of both the building and the project.
Operational/ administrative and fundraising costs will be considered as long as they are tied to a project.
You may apply for The Burke Foundation Award through our website only. Please note that we will not accept applications that are emailed, faxed, or mailed.
You may download a complete PDF version of the application by clicking here. Please note that links on this file may not be active. The Burke Foundation will only accept application submitted through the form on our website.
The Burke Foundation Award process consists of the following steps:
- Apply for funding by submitting an application through our website
- Organizations advancing to the second round of applications will be announced in Fall/ Winter 2013
- Second round applications will be due in Winter 2013
- Site Visits for second round applicants will be conducted in the Fall/ Winter of 2013
- Award recipients will be announced in Q1 of 2014
The Burke Foundation will not be meeting to discuss individual applications. You may submit questions about The Burke Foundation Award through our website or by emailing RFP@theburkefoundation.org. Answers to submitted questions will be posted on the Burke Foundation website on a weekly basis.
The Burke Foundation will only be accepting applications submitted through our website from May 29, 2013, until July 18, 2013, at 5 pm (CST).
The Burke Foundation defines youth as ages 2 through 25.
The Burke Foundation staff will discuss the Burke Foundation Award during hosted Question and Answer sessions. Please see the Award Overview for additional details. The Burke Foundation staff will not discuss individual applications.
Applications will be reviewed by the Burke Foundation’s board of directors and staff.
To request a grant from the Burke Foundation, your organization must be a federally tax-exempt, section 501(c)(3) charitable organization, focused on youth development or urban education, and based in Metro Milwaukee.
Yes, organizations that are currently funded by the Burke Foundation are eligible to apply for the Burke Foundation Award.
The Burke Foundation Award application does not need to be completed in one session. After filling out the first page of the application with your organizational information, you may save and continue your application through the "Save and Continue" button located at the bottom of the application. Please note that the application is not saved automatically. You must click on the "Save and Continue" button located in order to save your work. Our suggestion is that you complete the questions ahead of time in a separate document and then cut and paste your answers into the online application. Please note there are word limits on most of the application questions.
A Save and Continue button will appear at the bottom of the page after you complete the first page of the application with your contact information. After clicking the "Save and Continue" button at the bottom of your application, you will receive an email with a link that will bring you back to your application.
Applications can only be submitted through the Burke Foundation website. The Burke Foundation staff members will not accept any applications on behalf of an individual organization.
Through the Burke Foundation Award application process, you will be asked to upload a Theory of Change diagram for your program, and IRS proof of your 501(c)(3) status. Please visit the Burke Foundation website to download a Theory of Change template.
The Burke Foundation Award application will require the following funding and financial information:
- Organizational budget: Annual operating budget for the organization showing anticipated revenue and expenses for the current fiscal year.
- Project Operating budget: Detailed budget for the project showing anticipated revenue and expense for the duration of the project.
- Earned income: Any expected payments received through this project through the sale of goods, services rendered, or work performed throughout the duration of the project. One popular example is Girl Scout cookie sales. If you have ever purchased a box, you have contributed to the earned income of the Girls Scouts organization.
- Funding sources: You will be asked to list the amount of funding you are expecting to receive from additional funding sources for the duration of the project such as government contracts and grants, private and corporate contributions, other foundation grants, and any additional sources of expected funding for the duration of the project.
- Secured funding: You will be asked to list the sources of funding that are already committed to this project.
- Major line item expenses (operational and project based): You will be asked to list the top 15 major expenses involved with running this project. These expenses include any major operational and programmatic expenses required to fuel this project for its duration. For example salaries, rent, and major equipment costs are usually considered major line item expenses. You may download a full application from our website to review the exact funding-related questions.
After you submit your application, you will receive an email confirmation. After an initial review, you may be contacted to provide additional information, or invited to the second application round. Communication will occur via email or phone. If you have any questions about the status of your application please email the Burke Foundation at RFP@theburkefoundation.org.
The Burke Foundation will only accept one application per organization. Exceptions will be made for organizations that are partnering together with another organization on a project. In such cases, organizations may submit an application for their individual project, and also for their partnered project.
The Burke Foundation will accept applications for projects that are developed and/ or run by partner organizations.
The Burke Foundation will assess applications on the following criteria:
- Applicant organization’s capacity to undertake the proposed project, its appropriateness to the organization’s mission, the organization’s theory of change, it’s ability to innovate and adapt, and prior experience in delivering impactful, high-quality programs.
- Significance and need for the proposed project—evidence of the problem the organization is solving, the project’s focus on the needs of youth served, the understanding of the target population, and the project’s potential to impact the wellbeing of youth and future leaders.
- Merit and effectiveness of the project— the quality of the program, specific and measurable outcomes, involvement of youth in leadership and program development/evaluation, cost-effectiveness, realistic budget and timeline, effective and accountable collaboration with other organizations.
- Current and future support of the project—organization’s capacity to match and reallocate funds for the project, feasible plan for lasting impact beyond the duration of the grant, opportunity for replication and dissemination of results to other organizations, and potential to influence work in the field of urban education and youth development.
The Burke Foundation is interested in funding projects that will produce positive outcomes for young people in Milwaukee. The Foundation will award multiple grants through this process - the exact number of awards has not been predetermined.
The Burke Foundation does not operate on a grant cycle. The last Request for Proposals was conducted in 2003. At this time there are no plans for a future cycle.
The Burke Foundation staff will work with the awarded organization(s) to discuss the reporting process, and to determine appropriate reporting dates.
Funding will be available starting July 1, 2014. The Burke Foundation staff will work with the awarded organization(s) to determine appropriate payment dates.
The Burke Foundation cannot provide individual feedback on denied applications because of the anticipated volume of the requests we plan on receiving.
THE BURKE FOUNDATION RESPONSE TO submitted questions
Definition of Youth Development or Urban Education
Impact and Scope
Pending Nonprofit Status
- Several questions were raised regarding Burke Foundation preferences in age range, type of program (e.g. STEM, afterschool, etc.), start up organizations, partnerships, and investments in existing organizations. At this point, we have no specific preferences. We are considering new, innovative, or scalable educational opportunities and projects that enhance the wellbeing of Milwaukee’s youth and future leaders. By design, the project definition for this grant is open and flexible to allow for a variety of creative, well-conceived projects that address urban education and youth development. We are purposefully keeping the number of grants we are expecting to award open, and do not have any predetermined numbers set.
Definition of Youth Development or Urban Education
- There is intentionally no definition of urban education or youth development in the Burke Foundation Award description. Our intent is for organizations to share their understanding and experience of these fields within their applications. Our mission is to serve youth - however, if your project model has secondary impacts, (full family support, scholarships, etc.) please include that information in the application.
Impact and Scope
- The Burke Foundation understands that it may take an organization time to achieve transformational impact. Through this application we are most interested in learning the steps, processes, timeline, and resources your organization will employ to achieve success. We do not have a set number of youth that we are trying to reach through the Burke Foundation Award.
- The insights of youth served through your organization are incredibly valuable, and the Burke Foundation would like to see how organizations incorporate the feedback and experience of youth in the project design. The Stanford Social Innovation Review has an article titled, “Listening to Those Who Matter Most, The Beneficiaries,” which offers additional explanation of youth voice. You may find the article via this link: http://www.ssireview.org/articles/entry/listening_to_those_who_matter_most_the_beneficiaries.
- The Burke Foundation is interested in projects that are based in research and/or best practices, as well as organizations that have the ability to reflect upon and evaluate project progress regularly.
- Each organization is welcome to submit one application to be considered for the Burke Foundation Award. Organizations may also submit one application with a partnering organization. Organizations may only apply once as the sole organization, and once as a partnership. Partnership structure, terms and processes are at the discretion of the partnering organizations. Organizations should refer to the grant criteria listed on our website to determine which project makes the most sense for Burke Foundation Award consideration. Partnerships should demonstrate how they intend to structure the match requirement between two or more organizations.
- In a partnership situation, one of the organizations has to have a local presence (operate within Metro Milwaukee defined as Waukesha and Milwaukee County). Also, the program must take place and serve youth in Metro Milwaukee.
- include any relevant funding notes regarding partnership in the application. Additional details regarding organizational budgets and partnerships will be further explored in application round 2.
- The philosophy behind our matching requirement is ensuring that organizations have “skin in the game.” The match requirement may mean different things to different organizations, and we encourage organizations to apply with their best understanding showing their financial (not in-kind) contributions. Matched funds need not be secured in advance.
- Organizations may list the total the expect to receive for each funding source over the course of the grant.
- More detailed information regarding the 50% match will be further discussed in the final rounds of the application process.
- In regards to funding, projects that request less than $200,000 per year are not eligible for the Burke Foundation Award. Revenue from earned income is not a requirement of the Burke Foundation Award, and there is no cap on capital funding percentage. The requested budget must be an appropriate reflection of the project you are proposing. At this stage in the application process, we are interested in a complete funding plan pertaining to your project as a whole. Detailed information regarding organizational funding will be discussed in the next rounds of the application process.
- Organizations may request funding at different levels for each year of the program.
- All applications will be read during the same time period, and there will be no preference for early applications. Please note that the application process will shut down on Thursday, July 18, 2013, at 5 pm exactly. Late applications will not be accepted.
- The Burke Foundation is committed to empowering organizations tackling social challenges in the areas of urban education and youth development. Burke Foundation staff will work with the awarded organization(s) to discuss our partnership philosophy and non-financial support at the time of award.
- The Burke Foundation Award is an independent grant unassociated with any other project or organization.
- Supporting documents will not be accepted for the first round of the Burke Foundation Award.
Pending Nonprofit Status
- Organizations with a pending 501(c)(3) status will be considered.
- For those of you who have experienced problems uploading documents to the application, we have increased the document size so please try again. Feel free to submit any technical questions you may have here: http://www.theburkefoundation.org/submit-a-question.html.